The Best Accounting Software For Rental Properties

Accounting is a critical component of the property rental sector. Multiple variables such as collecting rent, managing expenses, and accurately tracking tax information must be accounted for. Consequently, it is vital for property owners and property management companies to use software that makes this intricate process more streamlined and efficient. In this article, we have compiled a list of the best accounting software for rental properties.

1. QuickBooks

QuickBooks is among the leading accounting software tools in the property rental industry. It has a wide range of features essential for rental property accounting. Such as tracking income and expenses, and generating detailed financial reports. QuickBooks also offers industry-specific features for landlords and property managers, such as an automatic rent reminder, a late fees computation system, and comprehensive tenant and lease tracking.

2. AppFolio Property Manager

AppFolio Property Manager is a comprehensive software solution combining property management and accounting. It facilitates accounts payable and receivable, bank reconciliations, and online payment processing. AppFolio also has features that streamline other rental property management tasks, such as online rental applications, vacancy tracking, and maintenance requests.

3. Propertyware

Propertyware is a cloud-based, end-to-end property management software that provides robust accounting, budgeting, and reporting tools. With Propertyware, you can easily track transactions, generate statements, and create forecasts to help you make informed decisions about your properties. You can also set up recurring payments, manage security deposits, and calculate late fees.

4. Rent Manager

Rent Manager is a flexible and full-featured property management software designed to suit property managers’ unique needs. It offers a wide range of accounting services such as general ledger, accounts payable/receivable, and bank reconciliation. Rent Manager also comes with a comprehensive tax management system, which simplifies end-of-year tax reporting and compliance.

5. Buildium

Another all-around strong competitor is Buildium. A standout quality is its simplicity and intuitiveness, making it ideal for individuals who aren’t tech-savvy. Among other key features, Buildium offers consistent tracking of all financial transactions, electronic rent collection, and on-demand reporting. Furthermore, Buildium includes online portals for tenants and property owners, promoting smooth communication and efficient operations.

6. Realtyzam

Realtyzam is tailored specifically for real estate agents but also has a lot to offer property managers and landlords. Providing comprehensive expense tracking, tax preparation help, and the ability to link directly to bank accounts for seamless transaction importing, Realtyzam makes property-related accounting tasks more straightforward than ever.

7. Commercial Property Management Software

For those seeking solutions suitable for commercial properties, commercial property management software like Yardi Voyager and MRI Software deliver excellent performance. They cater to the specialized needs of commercial real estate accounting, including CAM reconciliation, advanced cost calculations, lease administration, and detailed financial analysis. Committed to supporting the challenges of commercial portfolio management, these platforms definitely earn their place among the best accounting software for rental properties in the commercial segment.


Balancing the financial maintenance of rental properties can be a taxing task. However, with the right software, this burden becomes significantly lighter. The optimal software depends largely on the specific needs and capacity of the business. To ascertain the most fitting solution, it’s advised to utilize free trials, read user reviews, and consider the software’s scalability.

Remember, the best accounting software for rental properties excels not only in comprehensive accounting, but also in aiding the entirety of property management, bringing real value to the proverbial property table.